Moreover, how real are the chances of key information revealed in a videoconference being misused? The bad news is that the possibilities are significantly high, but the good news is that simple steps can protect you from this risk. Here is a quick look at some of the most practical tips to practice safe connect.
Ensure you have password-protected: This is the most basic safe practice that you must follow, given how indispensable videoconferencing is today. Just like you lock your door or keep your phone password protected, you have to ensure that all your meetings are adequately password protected. It will limit the number of people who have access to the meeting.
Don’t circulate meeting details in social media: If you have heard about zoom bombs, remember this is a direct impact of misusing social media. Remember, social media is great to connect with friends, but not a great option to further business. Keep your meeting details in a close-knit group and of possible circulate through personal messages.
Optimize host controls: Make the most of your host controls. That will ensure that you have a greater hold on who you are allowing to enter meetings and disable personal chat amongst members. Try and utilize the waiting room to your advantage and be very careful about the profile of every person that you allow inside the meeting room for the best outcome.
Deactivate file transfer features: This is another crucial feature that you must ensure is deactivated before the meeting starts. Often the chatrooms or the waiting rooms are exploited for transferring files by malware that might have crept into software. Stopping the file transfer will ensure that even those who have unwittingly downloaded a file are not vulnerable. As a practice, use conventional email or other encrypted file transfer protocols like Dropbox.
Don’t forget to update to the latest versions: You must always use the latest version of the videoconferencing app or interface that you choose. This will ensure that you have access to the best possible security features. This will go a long way in cutting out chances of a potential security breach. It will ensure that you have a safe experience. It will become a lot more efficient and effective in fixing potential bugs and delivering top of the line services when it is updated.
All in all, you need to exercise discretion, be cautious and careful about videoconferencing. Think about driving on a highway and the degree of alertness and calm that you need. Look at accessing and transferring information over the net as a similar experience. Just practicing these simple safe practices can elevate your expertise to a large extent and help you grow your business meaningfully.